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Michigan United Conservation Clubs Board of
Directors Minutes Hosted by: Rockford Sportsmen’s Club Rockford,
Michigan Draft
II – Pending Approval at the August 9,
2008 Board of Directors Meeting.
Call to order: 9:06 a.m. Don Meixner, President.
Bill Krepps, Statewide Vice
President, led the Pledge of Allegiance and the
Conservation Pledge. Dawn Levey, Statewide Vice
President, led a moment of silence for all the military service
men and women serving our country on foreign soils. George Mayhak, President of
the Rockford Sportsmen’s Club, welcomed the board and thanked them
for choosing their club to host the event. President Meixner introduced
Statewide Vice Presidents: Dawn Levey, Bill Krepps, and MUCC’s Executive
Director, Dennis Muchmore. Mr. Muchmore introduced staff
in attendance: CFO/Deputy Director, Peggy Parke; Deputy Director, Donna
Stine; April Bennett, Resource Policy Assistant and Director of Club
Relations, Field Coordinators, Linn Duling, and John Robertson and Board
Secretary, Brenda Reich. Introduction of Past Presidents: President Meixner introduced Immediate Past President, Ms. Fran Yeager and Past Presidents Mr. Art Dittmar and Mr. Wendall Briggs, and Mr. Stew Meyers.
Announcements: President Meixner presented
Mr. Mayhak (Rockford Sportsmen’s Club President) a framed MUCC Conservation
Pledge as a token of appreciation. Approval of the Agenda: President Meixner reported changes in the agenda and asked for a motion to accept the agenda as written with changes. Moved: Marko (Demos) Motion Carried Approval of the February 9, 2008 Board of Director meeting minutes: President Meixner asked for a motion to accept the February 9, 2008 Board of Directors meeting minutes as written Moved: Marko (Pachy) Discussion: Norma Hays-Walkley reported she and Carl were missing from the excused section of the minutes. (upon the instruction of the Board Registration Committee, this section will once again be permanently removed from the minutes) Vote on Motion Carried Unanimously Department of Natural Resources
(DNR) Report: Lynn Boyd, Forest, Mineral and Fire Management Chief
and Sara Shafer, Wildlife Division Ms. Boyd
reported on the following:
The area provides multiple uses and currently the elimination of several miles of equestrian and mountain bike trails is being negotiated.
George Cullers spoke of his
concerns to Ms. Boyd on the proposed September doe season in Zone 3.
Mr. Cullers advocates the season remaining the same as this year. The issue regarding the proposed option for citizens sixty-five (65) plus to obtain a crossbow permit without having to obtain a doctors notice or physical therapy note was addressed.
Elden Montross expressed his
concerns on Senate Bills 1164 and 1184 regarding re-opening the gas
wells in Pigeon River Country. He asked Ms. Boyd how will this
affect the DNR. Ms. Boyd reported that this is an issue that is being
reviewed. Rhonda Gregory thanked Ms.
Boyd for speaking up for the equestrian people. Ms. Gregory said
that Michigan has a large population of horse owners with stats at one-per
household, however, Michigan has few places to ride. Riders are
limited to county roads, two-tracks and some groomed trails, and loops.
A horse can travel a loop in a matter of a few minutes. Riders
are not allowed to cross-country and loops are not enough. Ms. Boyd reported that $2.50
per tax payer allows 3.9 million acres of state land availability and
feels with a little extra from each of us, we can open up much more
opportunities for not only equestrian sports, but mountain bike riders,
hikers and more. Ms. Schafer
reported on the following Natural Resources Vision Plan
(also known as the Eco Regional Plan) ~ a group of stakeholders will
be seated at the table to discuss how we would like to have our natural
resources managed in the future. Ms. Schafer encouraged the board
to get involved. Bear Management Plan ~ bears
are not only found wandering in upper Michigan, they are becoming more
widespread throughout Michigan. Watch for upcoming meetings on
the subject via the DNR website. Deer Management Plans ~ get
involved. The Kalamazoo River between
Plainwell and Otsego is closed this season for clean up ~ please let
your canoeing family and friends know this. George Cullers reported there
have been a large amount of otter siitings ~ too many otters. Regional Vice President, Jack
Marko asked for a TB update. Ms. Schafer announced a report (plan)
can be found on the DNR website. The plan has step-by-step procedures
on how things are taking place in the area of question (Shiawassee). Jim DeClerk was supportive
of the doe season in September as the deer are most vulnerable this
time of year. George Lindquist read a news
bulletin regarding wolf management. Mr. Lindquist would like to
see wolves become a game animal and needs sportsmen’s backing. Report from the Executive Director: Dennis Muchmore Mr. Muchmore reported on the
following issues: Disease Control Permit Program
Update: Mr. Muchmore gave some background information on the
report: In early January 2008, the Wildlife Disease Lab (WDL) mailed
out Disease Control Permits (DCPs) to all cattle producers in Alcona,
Alpena, Montmorency, Oscoda and Presque Isle Counties with more than
six head. The initiative was designed
to make it simpler for cattle producers in areas where bovine tuberculosis
(TB) is established to control deer numbers on their farms. Use
of the DCPs may help reduce the risk of transmission of TB from free-ranging
deer to cattle. Each producer was initially mailed 5 kill tags;
more available upon request when the original tags are filled. The permits
are valid for a year, and may be used year-round. Current plans are
to make the DCPs available in this maner for 3 years, then evaluate
the effectiveness of the program. Disease control permits have
been available for several years on a request basis but some cattle
producers have expressed difficulty in getting the permits in a timely
manner when needed. Following changes to Section
5.7 of the Wildlife Conservation Order by the Natural Resource Commission
in November 2007, private landowners, other than cattle producers, may
be issued DCPs if they own property 1) in a county where TB is found
in any species, or 2) within a 30 mile radius of a location where TB
is found in any species. In particular, participation in the DCOP
program is being offered to private landowners in DMU 452. Consequently,
a letter was sent to many hunt clubs and larger landowners in DMU 452
to inform them of this additional opportunity to take deer. Due
to the recent finding of a positive wild deer in Shiawassee, a letter
explaining the program was mailed to 106 Shiawassee (and Clinton County)
cattle producers located in a 10-mile radios around the positive deer.
The distribution of the DCPs is being coordinated by the WDL.
A dedicated phone number (517) 336-5054 and e-mail address DNR-DCP@michigan.gov was established and is monitored during
normal business hours. Summary of Activities:
Livestock producers outside
the 5-county area; but in the Modified
Accredited Zone.
Shiawassee and Clinton county
livestock producers:
Non-agricultural landowners
in DMU 452:
Legal Hot Line: will
be up and available on May 1st. This is a great benefit
for Clubs. The Clubs will be able to ask legal questions to Kevin
Winters at no charge on Thursday evenings from 6:00 p.m. – 7:00 p.m.
The legal hot line number is 1-866-688-3736. Please plan your question
prior to making the call to get the most out of this benefit. Travel Bureau:
Expected availability is also May 1st. This benefit
can be found on the MUCC website. An icon titled “Travel Bureau”
will be placed on the front page and instructions will follow.
This benefit will allow members to input their destination and the company
will construct an itinerary for you. It will also show many sites
of interest and a laundry list of places to stay. It will also
inform members of outfitters in the area and many other details.
This will become a very nice member benefit. New Memberships: With
the help of Pat Klott and Elden Montross and many other Board members,
we have secured 800+ memberships with the Grand Rapids Show (229), Outdoorama
(396), and the Ultimate Fishing Show (162). Merrill Lynch Trust:
Mr. Muchmore reported that we have recently signed an agreement to allow
Merrill Lynch (MUCC’s investment advisors) to represent MUCC in our
planned giving approaches. All advertising regarding planned giving
will now state: MUCC and Merrill Lynch Trust. Merrill Lynch is proposing
a consolidation of managers essentially simplifying the way our portfolios
are managed and invested. The Budget and Finance Committee has
accepted the proposal. Wildlife Foundation:
Mr. Muchmore gave a brief update. Camp for
Kids: Mr. Muchmore informed the board of the potential adoption
of the camp by the Michigan Building and Construction Trades Council.
More information will follow soon by Erin McDonough, Director of ICE. Past President Bob Laich:
Mr. Muchmore informed the members that Past President Bob Laich was
back in the hospital and Mr. Laich would enjoy hearing from his fellow
MUCC friends. Mr. Laich can be reached at (248) 473-4775.
(Since this meeting, we are saddened to inform you that Mr. Laich passed
away on Monday morning, April 14, 2008) 8.) Contracts A new topic has been placed
on the agendas for both Executive Committee and Board of Directors meetings.
All contracts that are modified and/or signed between meetings will
be reported at the first available date. The contracts that have
been modified and/or signed since the last meeting are as follows:
The State Shoot Committee has
became a club and affiliated with MUCC. Policy Report:
Donna Stine, Deputy Director of Policy Ms Stine addressed the following:
George Cullers asked if the
word “Trappers” could be inserted on the Michigan Report handout.
(Since this meeting, Amy Spray has contacted the sportsmen’s link
and requested this) Administration
Report: Peggy Parke, Deputy Director of Administration/CFO IRS Filing Requirements:
Ms. Parke reported that a handout was available to help clarified some
of the confusion on the non-profit IRS filing. Please find the
memorandum from the IRS as follows: NEW IRS FILING REQUIREMENTS
FOR CLUBS WITH NON-PROFIT STATUS There is a new filing requirement
for small non-profit organizations for 2008. Previously, clubs with
gross receipts of less than $25,000 per year did not have to file the
tax return required for non-profit corporations, the Form 990 or 990EZ.
However, that has changed for clubs with fiscal years ending on or after
December 31, 2007. There is now a form which must be filed electronically,
the 990-N. It is a very basic form and can be completed from any computer
with internet access, but it can only be filed electronically. Form 990-N requires only your
club name and address, fiscal year, employer identification number,
website and the name and address of your principal officer. There’s
also a checkbox to mark indicating your gross receipts are normally
not more than $25,000. Form 990-N is due by the 15th
day of the fifth month after the close of your fiscal year. For example,
If your club’s fiscal year ends on December 31st, the return
is due May 15th. The penalty for not filing the 990-N is
severe. Failure to file for three consecutive years can result in loss
of exempt status. Form 990-N is available on
the IRS website at www.irs.gov/charities. Camp: Ms. Parke
reported that a deposit has been placed on the order for the camp bed
mattress. We got a great deal on a Vulcan stove that had nothing more
than a scratch and dent. Club Report: Mr. Muchmore noted the confusion
between the dues structure with 10 member clubs, 100% clubs, and members
who belong to one or more 100% clubs. April Bennett, Director of
Club Relations read a motion voted on at the December 2, 2006 Board
of Directors meeting as follows: The following was voted
on and passed unanimously by the MUCC Membership Committee: Members of multiple 100%
affiliate clubs will not be required to pay MUCC dues more than once.
These members will be required to identify which club is paying their
MUCC dues, which would be indicated on club renewal forms. MUCC
staff will spot check this information. Members will be encouraged
to keep multiple memberships and give the additional MOOD magazines
to friends, family, hospitals, doctor offices, libraries, schools, etc.
However, members may choose to discontinue the mailing of the 2nd
MOOD magazine. The above motion was
voted on by members of the MUCC BOD present and passed. Mr. Muchmore stated the Forward
Planning Committee (FPC) is currently working on a solution however,
MUCC is owned by the members and ultimately, the entire board must come
to an agreement. George Cullers reminded the
board that any changes must be processed thru the board and forwarded
on to convention for resolution. Statewide Vice President, Dawn
Levey, suggested that any valuable information and/or suggestions be
sent to the FPC and then the FPC can bring a proposal to convention. Bill Furtaw disagrees with
the direct billing process and would like to see it eliminated. Past President Stew Meyers (Levey) asked for a motion that the club membership dues structure be placed before the Executive Committee for recommendation to come before the board. Vote on Motion Carried Communications
Report: The Communication staff are attending conservation events
~ no report available. Department of
Environmental Quality Report: Frank Ruswick, Senior Policy Advisor Mr. Ruswick reported on the
following:
a.) Work with parties responsible for the contamination. b.) Work with orphan sites ~ sites that are abandoned or where a party is not responsible. c.) Brownfield redevelopment
~ assists parties in re-development of sites that have been contaminated.
The largest problem of contamination is cleaning up dioxin in the river
systems (Tittabawassee, Saginaw bay, and Saginaw river) cost approximately
$100,000 per year. The elevated level of dioxins in the soils
has affected wildlife species (deer, turkey, squirrels etc.).
Committee Meetings and General
Announcements: Chuck Murphy, District 14 Chair,
announced Alcona Conservation Club and Glennie Sportsmen’s Club have
merged. Alcona Club has been eliminated and all the members have
become Glennie Club members. Furthermore, The Alcona County Conservation
Club has cashed in their CD’s and has donated the $2,300 to MUCC Camp
for Kids. George Cullers announced that
the Wildlife Committee will be meeting at the MUCC Headquarters on May
10, 2008 to review resolutions that are being forwarded on to convention. Brenda Mortimer, Chair of the
Resolutions Committee has reported one emergency resolution was brought
forward this day to be voted on to move to convention 2008. Past President Wendell Briggs
announced Van Pines will be holding another tree give-away this year
on May 17, 2008 between 9:00 a.m. – 2:00 p.m. This event is
for Clubs only. (A list of trees and scrubs available can be
found at the end of this document). Committee Reports: Membership Report: Pat
Klott, Chair Disaffiliates:
Ms. Klott asked for a motion to disaffiliate the mentioned clubs Supported: Marko (Pachy) Motion Carried Affiliations:
Ms. Klott asked for a motion to affiliate the mentioned clubs Supported: Yeager (Walkley) Motion Carried Ms. Klott reminded members
that April Bennett needs your help in updating club information.
In order for the database to be managed efficiently, your updated information
is critical. Please submit your information to April ASAP. Institute for Conservation
Education (ICE) Report: Director, Erin McDonough Ms. McDonough reported on the
following: ICE: Ms. McDonough thanked the Board for their trust in her to move the institute forward. Ms. McDonough explained the
critical need for this institute is for the youth. To educate and provide
active participation for new hunters, anglers, trappers etc. Tracks: Ms. McDonough
reported the many new changes. There is a new on-line component
for kids to make a submission on their experiences in the out of doors. WLE: The wildlife
encounters program is running strong with the lead of our Wildlife Encounters
Specialist, Melissa Alderson. Camp for Kids:
We are continuing to build relationships. We newly partnered with
Michigan Geo-Cashing. John Robertson is leading the way through
the Leadership Academy. Recreational Equipment Inc.
(REI).: We are working on a partnership with this organization.
More information will follow soon. John Robertson, Region III
Field Representative, reported as follows: Club Newsletter:
The next Club Newsletter will be mailed out on April 22. July
1st is the deadline for submissions to the next newsletter.
If you would like to submit an article please contact April Bennett
with details. MUCC would also be interested in hearing any feedback
you may have on the newsletter. Please send your electronic information
to abennett@mucc.org. If your club would like to
have a speaker (with a desired topic) visit and speak at your event,
please let Mr. Robertson know. Upcoming Events:
Conservation Days 2008 includes a guided Lake Sturgeon Tour on May 9,
2008 between the hours of 12:00 p.m. – 3:00 p.m. $15.00 each. A guided
bird trip is planned for June 6, 2008 at 7:00 a.m. in Mio, Michigan
at the cost of $20.00 each. Information can be found on
the mucc.org website. More
good news: Mr. Robertson was delighted to report that the
members, clubs, and staff are all moving in the right direction and
he has received many compliments and talk of how proud people are to
be part of MUCC. Ms. Jody Matthew asked if the
Newsletter could be posted on the website in PDF form. April Bennett
will look into getting this up and running. Budget & Finance Report:
In absence of Treasurer Paul Rose, Immediate Past President Yeager reviewed
the February 29, 2008 Budget and Finance report. Ms. Yeager asked for a motion to place the financial report on file subject to audit. Moved: Demos (Krepps) Motion Carried National Wildlife Federation
(NWF) Report: Marc Smith, Regional Field Coordinator (absent) Mr. Smith forwarded a written
report as follows:  NATIONAL WILDLIFE FEDERATION REPORT MUCC Board
Meeting - April 12th, 2008 FARM BILL In late March, House and Senate
agriculture committee leaders released a framework for a Farm Bill that
appears to have moved Congress a step closer to having a Farm Bill finalized
by April 18, when the current extension of the Farm Bill expires. However,
there is still a long ways to go to get a final agreement. The framework calls for a $607 billion Farm Bill over ten years. For conservation, the framework would mean $4.95 billion in new money, a cut in the Conservation Reserve Program cap to 32 million acres (from 39.2 million acres currently), and a new Sodsaver provision. Much of the “new money” is needed to fund programs like the Wetlands Reserve Program and Grassland Reserve Program, which would otherwise expire, and to restore conservation program funds cut by Congress since the 2002 Farm Bill. The framework also includes an additional $1 billion for the energy title. National Wildlife Federation
joined 21 other national conservation organizations in a letter to Congressional
leaders, asking for their “strong support of the March 18, 2008, Farm
Bill “Framework’s” $4.951 billion increase in new funds above
baseline for the Bill’s voluntary, incentives-based conservation programs.”
The letter said “while substantially more is truly needed to address
the country’s conservation needs, this level of investment is essential.
Any less risks irreparable damage to our agricultural lands and other
natural resources.” CLEAN WATER The Clean Water Restoration
Act gets hearings in the House and Senate. One of NWF's major goals
is to pass legislation fully protecting our nation's wetlands, lakes,
rivers and streams under the federal Clean Water Act. We face tremendous
opposition (Homebuilders, Farm Bureau, Oil and Gas lobby, etc) but we're
on the verge of some movement with a successful Senate Environment Committee
Hearing just this past week and House Committee hearing slated for next
Wednesday. NWF and MUCC, along with other major wildlife conservation
organizations have been actively advocating for passage of this legislation
and will continue to do so. Please contact your Senator/Member
of Congress and ask them to support this very important bill. More National Sportsmen Groups Join Climate Fight. The Wildlife Management Group,
Ducks Unlimited, Trout Unlimited, BASS/ESPN, Izaak Walton League of
America, Association of Fish and Wildlife Agencies, Coastal Conservation
Association, American Sportfishing Association and Pheasants Forever
released a joint study warning of climate change’s impacts to a wide
range of wildlife populations and calling for both emission reductions
and funding to help natural resources survive climate impacts.
See http://www.seasonsend.org. This builds on the momentum of the
letter NWF released in February with nearly 700 hunting and angling
organizations – including MUCC, MI TU and several other sporting groups. MARC SMITH Regional Representative National Wildlife Federation (734) 255-5413 Committee Reports Resolution Committee Report:
Chair, Brenda Mortimer Ms. Mortimer reported one (1)
emergency resolution has been requested to move on to convention.
Due to bad weather, the resolution did not make the Regional meeting. Ms. Mortimer asked for a motion to send emergency resolution Senior Cross Bow Hunting During Archery Deer Season to convention 2008. Moved: Delaney (Montross) Vote on Motion Carried Nominations Committee Report:
Chair, Fran Yeager Ms. Yeager read the nominations
for office as follows: Bill Krepps…………………..President Dawn Levey…………………Statewide Vice President Paul Earl……………………. Statewide Vice President Tom Gregory………………...Statewide
Vice President Jay Maki…………………….Region I Vice President Jim Chaskey……………… Region II Vice President Open……………………….. Region III Vice President Bob Borchak………………..Region
IV Vive President Paul Rose……………………Treasurer Paul Farrell Director-at-Large Dan Radloff Director-at-Large Mary Ann McCormack Director-at-Large George Lindquist Director-at-Large Norma Hays-Walkley Director-at-Large Dave Mortimer Director-at-Large Executive Committee Report: Ron Burris, Board Representative Mr. Burris touched on some
of the issues that came out of the March 20, 2008 Executive Committee
meeting. Please see minutes below. The minutes are in draft form subject
to approval at the May, 2008 Executive Committee meeting. Michigan United Conservation Clubs Executive Committee Meeting Thursday,
March 20, 2008 Present: President, Don Meixner; Immediate Past President, Fran Yeager; Statewide Vice
President, Bill Krepps; Statewide Vice President, Dawn Levey; Statewide
Vice President, Dan Radloff; Region I Vice President, Jay Maki; Region
III Vice President, Paul Earl; Region IV Vice President, Jack Marko;
and Treasurer, Paul Rose. Absent:
Region II Vice President, Pete Demos; and MUCC Board Representative,
Ron Burris. Staff: Executive Director, Dennis Muchmore; Deputy Director, Peggy Parke; Deputy Director, Donna Stine; and Recording Secretary, Brenda Reich. Briefly attended: Dave Nyberg,
Resource Policy Specialist; Amy Spray, Resource Policy Specialist; and
April Bennett, Policy Assistant. CALL TO ORDER: President
Meixner called the meeting to order at 4:30 p.m. President Meixner introduced
himself and asked all others in attendance to introduce themselves. The Pledge of Allegiance and
the Conservation Pledge were led by Statewide Vice President, Dan Radloff. ANNOUNCEMENTS:
Amy Spray introduced the new Resource Policy Specialist, Dave Nyberg.
Mr. Nyberg gave some background on himself, mentioned that he was pleased
to be on board at MUCC and that he is looking forward to working with
the members. Ms. Spray gave a brief policy
report on behalf of the policy division. Ms. Spray reported that the
2008 Conservation Agenda is currently being prepared and a $40,000 grant
was recently received for continued work on the Non-Industrial Private
Forest Land Coalition. Ms. Spray distributed a Policy
Action Report. President Meixner asked for a motion to move the next Executive Committee meeting to Thursday, May 22, 2008 due to conflicts. Three of the committee members have made arrangements to attend the National Wildlife Federation meeting. Moved: Maki (Levey. Motion Carried. APPROVAL OF MINUTES: President Meixner asked for a motion to approve the January 2008 meeting minutes as written. Moved: Marko (Levey). Motion Carried. TREASURER’S REPORT: Paul Rose. Merrill Lynch: Mr. Rose
discussed the proposals from MUCC’s investment advisors, Merrill Lynch.
Merrill Lynch is proposing a consolidation of managers essentially simplifying
the way our portfolios are managed and invested. The Budget and
Finance Committee has accepted the proposal. Creation of an Audit Committee:
a sub-committee will be formally appointed and more information will
follow. Treasurer Paul Rose asked for a motion to have the budget and finance report forwarded to the full Board for consideration at the April Board of Directors meeting. Moved: Marko (Earl). EXECUTIVE DIRECTOR’S REPORT:
Executive Director, Dennis Muchmore. The following handouts were
provided:
Marko (Levey) moved to give him a plaque of appreciation for his dedication to conservation and to MUCC. Vote on Motion. Carried. Benefit4Kids: Mr. Muchmore
asked for guidance regarding the Benefit4Kids program. Ms. Stine
read a section of a resolution passed in 2005 as follows: PROPOSAL
TO NAME BENEFIT4KIDS AS THE OFFICIALLY RECONGNIZED CHILDREN’S OUTDOOR
WISH GRANTING ORGANIZATION OF MUCC. THEREFORE BE IT RESOLVED that, the Michigan United Conservation Clubs name Benefit4Kids as an officially recognized outdoor wish granting organization of MUCC and with that recognition Benefit4Kids be given promotional space at the direction of the executive director of MUCC in MUCC’s magazine for informational purposes only. BE IT FUTHER RESOLVED that
this promotional agreement be for the period of one year to be reviewed
at the 2006 convention. Peggy Parke mentioned that
they have not paid their dues for two years. Fran Yeager commented
that the space would be provided only if it was available. Paul
Rose wants to be very clear that if they pay their dues, this resolution
does not require MUCC to provide free advertising. The Committee requested that
Mr. Muchmore re-inform the person(s) at Benefit4Kids of this information. The Marketplace:
Mr. Muchmore informed the committee that some of the items (hats and
shirts) sold on the marketplace are “Made in America” and some items
are not. The items purchased out of the country were offered for
financial reasons as there is a considerable difference in cost per
piece and MUCC wanted to give the members the freedom to choose which
to buy. MUCC Yard Sign:
Three (3) proposals were circulated for review. All are costly
bids, but a sign is very much needed in the front yard of the building.
The previous sign was destroyed by the elements. Fundraising: The staff
is considering sponsoring multiple Texas Hold ‘Em events to substitute
for present fundraising programs that are falling short of our goals. Lottery Resolution:
Ms. Stine reported on a ruling sought by MUCC that has been resolved.
Please see attachment. Resolution Resolution:
Please see full resolution in the attachment. Ms. Yeager reviewed the resolution
as follows: THEREFORE BE IT RESOLVED,
that all existing resolutions are considered to be reflected in the
2006 policy book which shall be updated with new policy positions at
least every three years, and BE IT FURTHER RESOLVED,
that resolutions enacted in 2009 and beyond will be included, as appropriate,
as new policy direction in the policy book and all resolutions enacted
after 2009 will expire at the end of three years, and BE IT
FURTHER RESOLVED, that amendments to bylaws are not included in
this new process and expire only when changed by a vote of the convention,
and AND BE IT FURTHER RESOLVED,
the staff produce a white paper for distribution to all clubs by October
1 of each year which summarizes the resolution process, resolutions
that will expire during that year and highlights emerging conservation
issues which they are in need of policy guidance. Upon approval and support of
the Executive Committee, it has been decided to send the resolution
on to District 20 for consideration. Ms Yeager asked for a motion that District 20 send the resolution resolution on to the 2008 Annual Convention for consideration with the recommendation from the Executive Committee. Moved: Marko/Maki. Vote on Motion. Carried. Awards: Mr. Muchmore
talked about a potential MUCC event, PRPL (Pig Roast in the Parking
Lot). This year an event is planned to be held in the MUCC parking
lot and the backyard habitat. This event will include a band and
some awards may be presented. There are plans to invite legislators,
board members, DNR, and many conservation coalition friends we have
met over the years. This will be a free event, however, donations
will be requested. This will be a great way to mingle and meet
with some very important people and give some recognition to legislators. Mr. Muchmore is looking for
sponsors for this event. Mr. Muchmore said that some of the awards
presented at this event could include people that reside in Lansing
that will probably not make the trip to Sault Ste. Marie for Convention. The Committee seemed pleased
with the idea. There was discussion on where, what, and who would
be in charge of the awards. Paul Rose (Marko) asked for a motion that the Executive Committee is recommending to President Meixner that the event planning and method by which the awards are disseminated be decided by staff with the direction of President Meixner. Vote on Motion. Motion
Carried. NWF Pilot Program for Affiliate
Acquisition and Fundraising: Please see attachment. Mr. Muchmore explained the
program is proposed to build capacity by maximizing contributions from
existing members and taking advantage of economies of scale by pooling
resources with other affiliates. 2008 State Shoot
Memorandum of Understanding: Please see attachment. The Committee
complimented Mr. Muchmore on the content however it was decided to rearrange
some of the numbering per paragraph to simplify reading. Ms. Levey asked for
a motion for the 2008 MUCC State Shoot. Ms. Levey moved (Yeager) 2nd to develop a memorandum of understanding for both MUCC and the State Shoot Committee to execute that includes a one time grant of $3,500 from which all expenses of the committee are to be drawn. The Executive Director will bring the MOU back to the committee for approval. Vote on Motion. Motion Carried. The State Shoot Committee must
become a “Club” and become affiliated with MUCC. Treasurer
Paul Rose reported we will specifically address funding at this time,
but there will not be a similar issue in the future ~ this is a one-time
agreement and will complete MUCC financial obligation now, and in the
future. Immediate Past President Fran Yeager recommended that
this be specifically noted in the MOU and agreed to by both parties. The Committee also agreed that
the “Club” must pay their annual dues prior to any transactions.
The “Club” will also be responsible to pay for their MUCC lottery
agreement and any other ‘Club” (100% or non-100%) responsibilities. Merrill Lynch Trust:
Mr. Muchmore reported that we have signed an agreement this week to
allow Merrill Lynch to represent MUCC in our planned giving approaches.
All advertising regarding planned giving will now state: MUCC and Merrill
Lynch Trust. Multi Lakes: Multi Lakes
is withdrawing as a 100% club due. Direct Billing for the Michigan
Fly Fishing Club Email: Please see attachment. Pros and Cons of Direct
Club Dues Billing: Mr. Muchmore said an example of one of the pro’s
is that Members “get used to” sending money to MUCC and would contribute
to future fundraising efforts and it would be easier for MUCC to retain
members if a club disaffiliates. A con would be the loss of 100%
club members leading to loss of 100% status. Please see attachment
for further information. Internal Staffing: Mr.
Muchmore reported that Mr. Tom Roberts has resigned effective this day.
Mr. Roberts has decided to take care of himself and retire from the
MUCC staff. Mr. Roberts has not only given MUCC his all for the
last few months, but has served his country and honored our heritage
by defending democracy. We wish Tom well and thank him for the time
he spent with us. Mr. Muchmore reported that
further staff reduction will continue. Information Policy for MUCC
Board and Clubs: A proposal was brought forward that MUCC member
club’s officers can receive club contact information only for their
District Clubs. The MUCC Board of Directors can receive the club
contact information only for the clubs that are affiliated or inactive
with MUCC, and any request for a full membership lists (IAM’s and
Club Members) must be submitted in writing to MUCC and will only be
distributed on the approval of the MUCC Executive Director. ADMINISTRATION REPORT:
Deputy Director, Peggy Parke. Ms. Parke reported that to-date there are $6,770 dollars in the mattress fund. Camp mattresses will cost approximately
$12,500 due to non-standard size bed frames. REGIONAL VICE PRESIDENT’S
REPORTS: Region I Vice President, Jay Maki (no written report submitted). Mr. Maki discussed the following
issues: Predator Hunt:
The 2nd annual predator hunt was a successful event with
66 coyotes and 4 bobcats taken during the event. The event raised
over $2,000 for the club scholarship fund. Region II Vice President,
Pete Demos (a written report was faxed into the Headquarters and
Mr. Krepps read as follows). Please excuse my absence from
tonight’s meeting as my wife just completed replacement of her right
knee joint. That, coupled with a number of medical problems prevents
my attendance but I will be there in spirit and hope to be at the Board
meeting in April. I have been assisting some
of our affiliate clubs with bylaw updates. Two concerns have risen
that require review. 1.
Clubs with shooting ranges: should a convicted felon be allowed to become
a member or remain a member after being convicted of a felony (including
spouse abuse, sex offenders, and 3rd time driving under the influence
or other felony convictions). If a person handles a firearm that
is a felony (if a club member) allows a felon to use or handle a firearm
~ that is a felony. Federal and State laws in Michigan are not
the same. Club liability in this instance may be an issue; also,
we are working with county and state officials to be sure of our direction.
This is something shooting clubs should consider and resolve (or at
least be aware). 2.
Bylaws include a statement regarding club dissolution in most cases
if affiliated clubs, name MUCC as the group to receive any remaining
assets. While this has not happened recently, the questions keeps
arising regarding MUCC’s possible actions if that did happen to an
affiliated club (or chapter etc.). MUCC’s Bylaws are explicit
for MUCC assets, but appear to be open regarding an affiliated club
ending in dissolution. This issue could arise and MUCC should
have a policy which would probably offer a number of options. This has been a tough winter
for wildlife (and people) and we have been busy keeping the wildlife
(deer) alive while working within the MDNR guidelines for feeding. My best to all, (Signed) Pete Demos Region II Vice President Region III Vice President,
Paul Earl (this report has been typed as submitted).
Region IV Vice President,
Jack Marko (no written report submitted). Region IV Meeting:
Mr. Marko reported that he was pleased with the turnout at the Region
IV annual meeting with 21 people in attendance. Two resolutions
came out of this meeting and will be forwarded on to Convention. District Meetings:
Mr. Marko has attended several meetings in Region IV and the following
are results of each District. D-1 good, D-2 good, D-7 good shape,
D-10 real good shape, and D-9 no meeting set up yet, however, Linn Duling
is working on it. STATEWIDE VICE PRESIDENTS
REPORTS: Statewide Vice President,
Dan Radloff (this report has been typed as submitted). Subject: Executive Committee Report by Dan Radloff. Dated: March 20, 2008 January 23rd: District
1 Meeting at Western Wayne Conservation Club. January 24th: Outdoorama
Planning Meeting at HQ. Completed the final to-do list in preparation
for the event. January 27th: at
Livingston County Conservation Club. Subject: DNR Funding Issue.
I attended the membership meeting at the request of the MUCC Club Rep.
and discussed the DNR Funding Issue and explained MUCC’s plan to insure
we don’t get involved in issues like this in the future without knowing
the details. January 30th:
DNR Hearing of proposal to close a section of Milford Township to hunting.
The proposal discussed was, what appears to be, a feasible attempt to
shut down a section of the township to hunting by changing the shooting
zone rule to read 150 yards from a property line rather than from an
occupied building. Township Officials did not appear to be receptive
to the idea and the DNR Officers holding the hearing stated that the
proposed change appeared impractical because there was no practical
way to quickly determine property lines and distances from property
lines in the field. The presiding officer indicated to me privately
that she didn’t think this issue was going to go very far. February 28th: thru
March 2nd Outdoorama. March 10th: Island
Lake Shooting Range Hearing at Howell Chamber of Commerce Office.
I attended the meeting at the request of Citizens for a Quiet Community.
I made it clear I would attend as an interested citizen and not as an
official representative of MUCC. The meeting was chaired by Senator
Valdi Garcia. A representative for State Representative Chris
Ward attended. Also present was Rebecca Humphrey, Dennis Knapp,
and several Directors of Huron Metro Parks, current and former members
of Green Oak Township Board, members of Citizens for a Quiet Community
and several other interested observers. The Meeting lasted 1 ½ hours.
Senator Garcia insured the meeting was focused and to the point of,
“What can be done to quiet the range”. Senator Garcia appointed
a committee to report back to him in a month with short, medium and
long term suggestions to reduce the gunshot noise emanating from the
range. He specified that he wanted all interest represented and
asked me to represent the shooting community. Proposals will be
submitted to him by the end of the month. Senator Garcia will
review the proposals and submit them for DNR review and action by the
2nd week in April. Respectfully Submitted, (Signed) Dan Radloff Statewide Vice President Michigan United Conservation
Clubs Statewide Vice President,
Bill Krepps (this report has been typed as submitted). 1. I have attended several
District Meetings since the last Executive Committee meeting.
The attendance at some of these meetings is getting better than in the
past. 2. Have attended the Forward
Planning Committee Meetings that were held. 3. Attended the Leadership
Training that was held at Higgins Lake, this course was very well attended
by the members of MUCC. The course material was very good and
everybody enjoyed it. 4. Attended the Delta Waterfowl Banquet that was held in Muskegon. This was their first Banquet that they have held and it was very well attended. 5. Attended Region III meeting. 6. Attended Adhoc Bylaws Committee
meetings. 7. Attended the ULTIMATE SPORT
& RV SHOW in Grand Rapids and worked the MUCC booth. The booth
was very nice, there was plenty of room to get around and also had lots
of help from the volunteers from District 5 and other members. Statewide Vice President,
Dawn Levey (this report has been typed as submitted). This is what your Statewide
Vice President has been up to since the January 17, 2008 Executive Committee
meeting.
The three months of traveling
have been invigorating, enlightening and educational. The clubs
have been more then gracious and accommodating, in addition, the opinions
and passions they share are awesome! Respectfully Submitted, (Signed) Dawn D. Levey Statewide Vice President IMMEDIATE PAST PRESIDENT
REPORT: Ms. Yeager reported that she
attended the Region I, II, and III meetings. Also, attended Leadership
Training and worked at Outdoorama. Currently preparing information
for the Nomination Committee for Convention. PRESIDENTS COMMENT: President Meixner commented
that he met with Congressman Tim Walberg at a Town Hall meeting and
discussed the Farm Bill. NEW BUSINESS: Mr. Muchmore reported that
work is continuing on the Legal Hotline MOU (Memorandum of Understanding)
with Kevin Winters. Mr. Muchmore has been given good advice by
Mr. Winters on a variety of matters in recent months. Mr. Muchmore reported that
there are some serious issues with overtime pay/comp inside the office. New Contracts: Great American
Life (long-term disability) and the Auto Owners contract should be completed
soon. OLD BUSINESS: 7:45 p.m. President Meixner asked for a motion to go into executive session Moved: Yeager (Krepps). 9:05 p.m. ~ John Robertson
and President Meixner brought Mr. Muchmore back into general session
and discussed his performance evaluation. Maki (Radloff) asked for a motion to accept the performance evaluation of Executive Director, Dennis Muchmore. Vote on Motion. Carried. Marko (Levey) asked for a motion to adjourn. Carried. Meeting adjourned at 9:14 p.m. Respectfully Submitted, Brenda Reich Executive Committee Recording
Secretary Reviewed By: Executive Director,
D. Muchmore. *** End of Board Representatives
Report *** Site and Convention Committee
Report: Chair, Jane Finnerty Ms. Finnerty reported as follows: Due to the high cost of gasoline,
the December 6, 2008 Board of Directors meeting has been moved from
Saline to Harrison. Ms. Finnerty asked for a motion to move the December 6, 2008 State Board meeting to Harrison. Moved: Marko (Pachy) Vote on Motion Carried Convention 2009 contract is
being reviewed by the Comfort Inn in Mt. Pleasant. The hotel has
offered to give us room rates at $79.00 plus tax per night. 2008 Convention books will
be mailed out on or around May 1st. Included in the convention
packet you will find the complete bylaws with the proposed changes,
the minutes from the 2007 convention, the resolutions for 2008, your
voting authorization and registration authorization forms. Registration will be open starting
at 4:00 p.m. on Friday afternoon until approximately 7:00 p.m.
The business session will begin on Saturday morning. Voting will
be open on Saturday upon adjournment unless prior arrangements are made.
The convention should wrap up around 12:00 noon on Sunday. We are looking into utilizing
Jays in Clare for board meetings in 2009 and 2010. Jay’s has
offered their conference room to us free of charge. More information
will follow soon. District Reports: Please
see reports below as they were submitted and typed in written form and/or
announced dates and locations of upcoming meetings. District 01 Report:
(report submitted and announced by Kris Matthew). Mr. Matthew reported that Region
IV is holding the Big Buck Banquet once again this year. The date
for this event is Saturday, January 17, 2009 and will be held at the
Oakland County Sportsmen’s Club, Clarkston. If you would like to get involved
with this event, please contact Evan Steiner at (517) 346-6463 or estiner@mucc.or or you can contact Kris Matthew at
(734) 662-7852 or WKrisMatt@aol.com. The last meeting was held in
March with a speaker form the DNR. Our next meeting is schedule
for Thursday, May 8, 2008 at Wolverine in Grand Rapids. District 02 Report: (report submitted and announced by Al Pachy). The next meeting will be held
on May 27, 2008 at the Monroe County Rod & Gun Club. District 03 Report: (written report submitted and announced by Julia Meixner). The next meeting will be held
on May 3, 2008 at 2:00 p.m. at the Hillsdale County Conservation Club
with the election of officers. Ms. Meixner also reported that an Alternate
Rep from District 3, Tom Hankinson has joined us today. District 04 Report: (written report submitted and announced by Allen Kasdorf). The next meeting will be held
on May 18, 2008 at the St. Joseph County Conservation & Sportsmen’s
Club. There will be a District trap shoot @ 9:00 a.m. with a lunch
at 1:00 a.m. and meeting at 2:00 p.m. District 05 Report: (written report submitted and announced by Paul Earl). Ms. Pat Klott announced that
meeting has been scheduled on Thursday, April 24 at West Walker.
There will be a steak dinner at 6:30 p.m. with the meeting following.
Mr. Muchmore has been invited to speak at this event. Ms. Klott also informed the
Board that District 5 is sponsoring a Tracks membership for a 4th grade
class of 125 students at Cherry Creek in memory of Mr. Robert (Bob)
Humphries. District 06 Report:
(no report). District 07 Report: (announced and a written report submitted by Elden Montross). The next meeting is scheduled
for May 13, 2008 at the Livingston County Sportsmen’s Club. District 8 Report: (announced and written report submitted by Bill Furtaw). The next meeting will be held
at the Perch Point Conservation Club on May 3, 2008 with dinner at 6:00
p.m. and the meeting starting at 7:00 p.m. The following weekend May
9 -10, 2008 District 8 will hold their 15th annual walleye
tournament ~ further information can be acquired by calling Mr. Furtaw
at (810) 765-5279 or Stan Bydlos at (586) 716-7741. District 09 Report:
(no report). District 10 Report:
(written report and announced by Ton Heritier). Mr. Heritier reported the next
meeting will be held on May 6, 2008 at the Freeland Sportsmen’s Club.
Mr. Heritier also gave a District donation of $100.00 in honor of Dr.
Fred Brown for the youth camp. District 11 Report:
(written report and announcement by Edith Reeves). Ms. Reeves reported the next
meeting will be held on April 27, 2008 at the Tamarack Sportsmen’s
Club with potluck at 1:00 p.m. and the meeting at 2:00 p.m. Mecosta County Rod & Gun
Club is holding a tri-athalon on May 31 starting at 8:00 a.m. with fishing,
archery, sporting clays. 3-man teams, men’s, women’s, and
children. The cost is $36.00 per person. The phone number is 231/972-6466,
please leave a message. Mecosta County Rod & Gun Club has started their hunter safety classes. The dates are as follows: April 15, April 17, April 19,
July 29, July 31, August 2, September 9, September 11, and September
13. District 12 Report: (announced and written report). The next meeting will be held
on June 11, 2008 at the White Lake Community Library. District 13 Report: (announce by Jane Finnerty). The next meeting will be held
on May 4, 2008 at the Clare Rod & Gun Club starting at 1:00p.m. District 14 Report:
(written and announced report by Dave Markle). Mr. Markle reported the next
meeting will be held on September 14, 2008 at the Mio Field Office starting
at 2:00 p.m. District 15 Report:
(no report). District 16 Report:
(no report). District 17 Report:
(written and announced report by Pete Demos). Mr. Demos reported the next
meeting will be held on Tuesday, September 16, 2008 at the Alpena Sportsmen’s
Club starting at 7:00 p.m. 5 (five) hunter safety classes
are posted on the DNR website for your review. District 18 Report: (no updates). The next meeting will be held
on May 16, 2008 at the Newberry Sportsmen’s Club. District 19 Report:
(no report). District 20 Report: (announced and report submitted, Fran Yeager, DFR). The last meeting was held on
April 2, 2008 at MUCC headquarters. A number of resolutions were
handled. The next meeting will be held on June 11, 2008 at the
Headquarters starting at 7:30 p.m. Please visit the MUCC website
at www.mucc.org for the additional 2008 District meeting
dates, times, and locations. If you do not have access to the internet,
please contact the headquarters at (517) 371-1041 for meeting information. Attendance Report: Mary Ann McCormack, Chair Ms. McCormack reported the following: 56 Members Present: 34 Absent (14 excused – 20 unexcused); 4 Past Presidents; 9 Chairpersons; 9 District Field Reps
M. McCormack asked for a motion to have the report accepted and placed on file for permanent record. Moved: Demos (Pachy) Motion Carried Old Business: Ms. Yeager amended her Nominations
report by adding Mr. Robert (Bob) Borchak to the slate of nominees.
Mr. Borchak was added to the candidate for Region IV Vice President.
Mr. Borchak thanked the members of the board for the nomination and
is looking forward to serving. New Business: Al Weaver, Club Insurance Plan
Agent, reported a change in insurance companies. Mr. Weaver explained
that it is required per state insurance regulations; a formal notice
of non-renewal will be mailed out soon, and prior to club renewal(s)
regarding this change. The letter will explain as a result of an acquisition,
Gillingham and Association will no longer offer insurance coverage through
Arch Insurance Company. Instead, Gillingham will begin offering
insurance coverage through Philadelphia Insurance Companies. Philadelphia
is rated A+ (Superior) by AM Best. Director-at-Large:
President Meixner opened nominations for a vacant Director-at-large
position in Region IV due to a recent resignation. Nominations: Mr. Bob Borchak. President Meixner closed nominations. President Meixner appointed
Bob Borchak as an interim Director-at-Large until convention. Election of
the NWF Representative President Meixner opened nominations
for the NWF Representative. Nominations: Julia Meixner. President Meixner closed nominations. President Meixner appointed
Ms. Julia Meixner as the NWF Representative. President Meixner opened nominations
for the NWF Alternate Representative. Nominations: Fran Yeager. President Meixner closed nominations. President Meixner appointed
Ms. Yeager as the NWF Alternate Representative. Convention Credentials Committee
Appointments President Meixner appointed Chair, Mary Ann McCormack and members Gloria Burns, Beth Malloch, Donna Briggs, and Fran Yeager. Vote on Appointments Moved: Furtaw (Yeager) Carried Adjournment: Statewide Vice President, Bill Krepps asked for a motion to adjourn the April 12, 2008 Board of Directors meeting. Moved: B Levey (Demos) Motion Carried Meeting adjourned: 2:28 p.m. The next State Board meeting
is scheduled for August 9, 2008 and hosted by the Alpena Sportsmen’s
Club. Respectfully Submitted, Brenda Reich, Recording Secretary to the MUCC Board of Directors.
Minutes reviewed by: Executive
Director, Dennis Muchmore. To ease
reading of the Board of Directors meeting minutes, all of the Points
of Personal Privilege have been place at the end of this document. Point of
Personal Privilege PPP: Bob Borchak presented
the members and staff that attended Lobby Days in Washington D.C., a
coffee cup with a picture of the group while lobbying at this event. PPP: George Cullers has
offered 70 frozen muskrats. If you have a camp dinner coming up,
please see Mr. Cullers for a pick up location. PPP: It was reported that
Obama (Candidate running for President) is in support of animal rights.
Please read up on candidates before voting this year. PPP: Art Dittmar, Chair
of the Ad-hoc Bylaws Committee thanked Brenda Reich for her work putting
together the revised bylaws. PPP: Chuck Murphy introduced
a new member of the Glennie Youth Camp, Austin Brittin. PPP: Art Dittmar
reported that District 1 will be raffling off two framed pictures at
convention this year. The monies will assist District 1 in mailing
costs. PPP: Elden Montross spoke
about Senate Bills 152 and 362. Mr. Montross asked the members
to write your legislature PPP: Pat Klott announced
that April Bennett has re-created the club form and they now have a
fresh look. Some of the materials recreated are a two-page thank
you letter, a reminder letter, club officer update form, and new this
year, a club certificate. breich/Minutes/BOD/04.12.08 MUCC TREE GIVE AWAY PROGRAM Facilitator,
Past President W. Briggs Vans Pines
Nursery, Inc. 9:00 a.m.
– 2:00 p.m. 300 per club
(6’’ x 18”) available as found in the following list.
A limited selection of the
following will be available on a first-come, first-served basis. (6”
up to 24”)
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